Legals for November, 24 2021

No. 2623 CITY OF WHITEFISH, MONTANA REQUEST FOR PROPOSALS Proposals Due: Friday 1/7/2022 4:00 PM Contact: Karin Hilding, Senior Project Engineer Phone Number: (406) 863-2450 Email Address: khilding@cityofwhitefish.org ANNOUNCEMENT In accordance with Title 18, Chapter 8 (MCA) and adopted City policy for consultant selection, The City of Whitefish, Montana (City) is seeking Proposals from qualified consulting engineering firms to provide engineering services for the Baker Avenue Viaduct Improvement Project. This project involves improvements to the viaduct to promote safer active transportation, better aesthetics, and increased vitality of the downtown business district. Proposals are due by Friday, January 7, 2022. PROJECT OVERVIEW The concept for the Viaduct Improvement Project from the 2015 Downtown Business District Masterplan has been included in this RFP for reference. Although staff has determined there are significant challenges with this concept, and funding is not available to accomplish all of the elements depicted in the drawing, there is $250,000 budgeted for the project. The primary goal of this project is to narrow the vehicular travel lanes on the viaduct to create a 12' wide multi-use trail on both sides of the roadway. This will involve the removal of the existing jersey barriers and curbing and replacement with a new barrier that meets current highway standards. We are also optimistic this can be accomplished with a type of barrier that is more attractive than the standard concrete jersey barriers that currently exist. The project will provide a safer and more enjoyable link between the north and south parts of the city for pedestrians and bicyclists. The shared use path will have a minimal slope and will meet the Americans with Disabilities (ADA) compliance standards for slopes. The improved viaduct will connect to the new shared use path that was recently constructed as part of the Baker Underpass Project. MDT staff have confirmed that there is adequate shoulder width to allow for moving the jersey barriers for a wider bike and pedestrian route. The funding will be provided by local Street funds. The City's goal is to award a consultant contract in January of 2022. Project design and construction is anticipated to take place in the summer of 2022. REQUIRED SERVICES The work to be performed by consultant shall include, but not be limited to, the following services: Work closely with city staff as requested to confirm criteria for the project. Conduct public outreach to involve stakeholder groups in project design. Produce a detailed topographical survey for the project depicting important features, utilities, etc. Prepare preliminary design drawings for discussion including a site plan sufficient to depict the project. Prepare preliminary estimates of construction costs for the project. Upon approval of the final design, the selected firm shall produce a complete set of construction documents including, but not necessarily limited to, construction-grade drawings, written specifications, and final cost estimates. Administration of the public bidding process. Provide construction administration services necessary to confirm that the project complies with the plans and specifications of the bid. Provide the City with electronic copies of documents generated during the design and construction of the project along with an as built survey of the completed project. FORMAT AND CONTENT OF SUBMITTAL Five (5) hard copies and an electronic copy of the firm's proposal shall be submitted to the Whitefish Public Works Department, 418 E 2nd St, PO Box 158, Whitefish, MT 59937, no later than 4:00 PM Friday, January 7, 2022. Faxed or emailed proposals will not be considered. In order to be responsive, all proposals must follow the format and contain information listed in this section. Unnecessarily elaborate brochures and other presentations beyond those sufficient to present a complete and effective response to the solution are not desired. Cover Letter - Provide a letter of transmittal introducing your firm. Overview - Provide an abstract of your firm's submittal summarizing the nature of the proposal and demonstrating your understanding of the projects. Key Personnel - Include brief resumes of the staff who will be assigned to the project. Discuss experience and how experience will be applied to this project. Experience - Provide details of up to three (3) prior projects your firm has completed which relate to this assignment. References - Provide names and telephone numbers of three (3) references who will attest to your firm's ability to undertake and complete projects similar to this on time and within budget. EVALUATION, SELECTION PROCESS AND CONTRACT NEGOTIATIONS Proposals will be ranked by a Selection Committee and the three highest ranked engineering firms will be invited to present their proposal to the committee. Contract negotiations will begin with the highest ranked firm as soon as possible following the interviews. If the City determines acceptable terms cannot be reached, the City will terminate negotiations and continue with the next highest ranked firm. The City may choose to expand an engineering contract resulting from this selection process to include similar or related work. Each Proposal will be ranked according to the following criteria. 30% - Overall quality of the proposal including understanding of the project and its challenges, clarity of the submittal, and responsiveness to the Request for Proposal 30% - Qualifications of personnel who would be assigned to the project and the project team's experience, as a group, with design and construction oversight of municipal Public Works projects 20% - Prior experience with similar projects 10% - The firm's past work for the City of Whitefish 10% - Office location for personnel who would be assigned to the project Questions may be referred to Karin Hilding - Senior Project Engineer, by telephone at 406-863-2450, or by email at khilding@cityofwhitefish.org. ADDITIONAL CONSIDERATIONS City reserves the right to reject any or all proposals. City reserves the right to request clarification of information submitted and to request additional information from the firm(s). If a contract and fee cannot be successfully negotiated with the selected firm, the City may choose to enter into negotiations with another prospective firm, or it may re-advertise for new proposals. The successful consultant shall provide and maintain professional liability, worker's compensation, property damage, errors and omissions, and any additional lines of coverage required by the City. November 24, December 1, 2021 MNAXLP _________________________